What is the 'Debit and Credit for this GL account' tab?

GL account entries can be viewed in the 'Debit and Credit for this GL account' tab.

To view the GL account entries, open the 'Manage GL account' window.  Below is a slide illustrating Ernie Barlit selecting the 'Accounting' menu bar selection and choosing the 'Manage GL account' option.

In this slide is the 'Manage GL accounts' window.  The 'Debit and Credit for this GL Account' tab is clicked open.

GL account entries for selected accounts are displayed in this tab.  Select a GL account from the list.  The selected GL account becomes highlighted in yellow.  In this example, the GL account Name, 'Bank No. 210' is selected.

In this slide, the 'Debit and Credit' tab is show for the GL account Name, 'Bank No. 210.'

The middle tab displays the GL account entries.  It is possible to trace every entry made in TeemWork via this window and tab.  The type of information displayed here for each GL account entry is:

• the type of entry, either cheque, invoice or manual entries via the 'General Journal Entries' window,

• the cheque or invoice number,

• the status of the cheque or invoice. Is it cashed, to be issued, paid or unpaid.

• The date of the entry,

• the description entered for the entry' and

• the Debit or Credit amount of the entry.

The GL account entries are updated immediately in the database.  To view the entries for any GL account, simply select the GL account and scroll down the tab.

The Bottom Fields

The 'Debit and Credit' tab has many features other than simply viewing GL account entries.  Users can view:

• The Debit totals for the GL account,

• the Credit totals, and

• the GL account balance.

These figures are updated along with the GL account entry updates.  

It is also possible to view the GL account entries for any giving time.  Enter a date in the 'as of Date' field to view entries for a GL account up to the entered date.

Below is the same GL account as illustrated before.  The 'as of Date' field has the date, '2001-03-31' entered.  

As if frozen in time, all the entries for this GL account on-or prior this day are listed.  The status of the entry also reflects the state-of-affairs as of the date entered.

One additional field not yet mention is the field labelled, 'Initial $.'  Use this field if you are beginning to use TeemWork in the middle of an accounting year.  Simply enter the GL account balance from the old books.

Return to Accounting - Table of Contents.